One portal, Two Sides of the same ledger.

Procynk connects your company and your vendors or suppliers directly to your ERP, so onboarding, purchase orders, invoices, and payments stay in sync without a single re-typed line.
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    procynk dashboard

    Why Procynk

    Stop keying the same purchase order into two systems.

    Procynk is a self-service web portal that connects your company to your vendors or suppliers, acting as a direct bridge to your ERP system. Instead of emailing spreadsheets or re-entering data by hand, your team and your vendors or suppliers share purchase orders, invoices, and payment records in one place – and that place talks to your ERP automatically.
    Your staff log in to invite vendors or suppliers, review onboarding applications, verify compliance documents, approve invoices, and generate reports.
    Your vendors or suppliers log in to submit their details, view purchase orders issued to them, submit matching invoices, and track exactly when they’ve been paid.

    Two sides, one record

    What each side sees, at the same moment.

    How it connects

    Data moves both ways, automatically.

    ERP → Portal

    Vendors and suppliers see what's active

    Open purchase orders and payment records sync from the ERP to the portal, so vendors or suppliers always see current status without asking your team.

    Portal → ERP

    Approvals push straight through

    Approve a new vendor or supplier on the portal and their profile is created in the ERP. Submit an invoice, and it lands in the ERP as a pending invoice – no re-entry.

    ERP → Portal

    From invitation to paid, in four steps.

    Onboarding vendors and suppliers

    You send an email invite. The vendor or supplier logs in and enters their company details – address, tax ID, contact and bank routing information – then uploads compliance documents for your team to review.

    • Self-registration, no manual data entry on your side
    • Document verification before anything is approved
    • Once approved, the vendor or supplier is created directly inside your ERP

    Sharing purchase orders

    Vendors and suppliers log in and see every open, closed, or modified PO your company has issued to them – exact items, quantities, pricing, and expected delivery dates, always current.

    Submitting invoices

    To invoice, a vendor or supplier selects the relevant PO – the portal copies the line items across automatically, so pricing and quantities can’t drift out of sync. Your AP team reviews and approves it on the portal, and it’s pushed into the ERP to be scheduled for payment.

    Tracking payments

    Once finance processes payment in the ERP, the details sync back to the portal. Vendors and suppliers can log in and see exactly when they were paid, the amount, and the reference – check or ACH number – without a phone call.

    Reporting

    Reports your finance team already knows how to read.

    PDF · QuestPDF engine

    Invoice aging report

    Print-ready PDFs showing aging brackets with total counts and overdue balances.

    Current1–3031–6061–9090+
    PDF · Landscape

    Vendor & supplier report

    Every vendor or supplier, onboarding status, invoice counts, total invoiced, total received, and registration date - on one exportable page.

    Onboarding statusComplete
    Total invoiced / receivedMatched
    Registration dateLogged

    Built for control

    The guardrails your compliance team will ask for.

    Role-based access

    Control who can approve vendors or suppliers versus who can only view invoices – permissions match how your team actually works.

    Automated notifications

    Emails and in-app alerts fire when a PO is issued, an invoice is approved or rejected, or a document is about to expire.

    Audit trail

    Every action – who created, modified, or approved a record – is logged for internal compliance, automatically.

    Give your vendors and suppliers a portal, not a spreadsheet.

    Procynk is built to run alongside your ERP from day one – onboarding, POs, invoicing, and payments, all in sync.